Section R7-2-1011. Types of Specifications

A.      Specification for common or general use items. To the extent practicable, a specification for common or general use item shall be prepared and utilized when:

1.        A material, service or construction item is used repeat- edly by the school district, and the characteristics of the material, service, or construction item, as commercially produced or provided, remain relatively stable while the frequency or volume of procurements is significant;

2.        The school district's recurring needs require uniquely designed or specially produced items; or

3.        The school district finds it to be advantageous to the school district.

B.       Brand name or equal specification. A brand name or equal specification may be used when the school district determines that use of a brand name or equal specification is advantageous to the school district.

C.      Brand name specification. A brand name specification may be prepared and utilized only if the school district makes a deter- mination that only the identified brand name item will satisfy the school district's needs. If only one source can supply the requirement, the procurement shall be made pursuant to R7-2- 1053.

D.      Qualified products list. A qualified products list may be pre- pared and utilized when:

1.        The school district determines that testing or examination of the materials or construction items prior to issuance of the solicitation is desirable or necessary in order to best satisfy the school district's requirements.

2.        The school district shall solicit as many potential suppli- ers as practicable to submit products for testing and examination to determine acceptability for inclusion on a qualified products list. Any potential supplier, even though not solicited, may offer its products for consider- ation in accordance with the schedule or procedure estab- lished for this purpose. The qualified products list shall not be modified after the solicitation is issued.

3.        Inclusion on a qualified products list shall be based on results of tests or examinations conducted in accordance with requirements established by the school district.

Historical Note

New Section made by final exempt rulemaking at 21

A.A.R. 1525, effective July 1, 2015 (Supp. 15-3).