Section R7-2-1010. Preparation of Specifications

A.      Specifications shall be prepared only by the school district or by contract pursuant to R7-2-1014 and R7-2-1015. Regardless of who prepares the specifications, the governing board retains the authority to disapprove all specifications.

B.       In an emergency under R7-2-1055, any necessary specifica- tions may be utilized by the person designated in R7-2-1055

(C) without regard to the provisions of this Section.

C.      Content of specifications.

1.        A specification may provide alternate descriptions of materials, services, or construction items where two or more design, functional, or performance criteria will sat- isfactorily meet the school district's requirements.

2.        To the extent practicable, a specification shall not include any solicitation term or condition or any contract term or condition.

3.        If a specification for a common or general use item has been developed in accordance with R7-2-1011(A) or a qualified products list has been developed in accordance with R7-2-1011(D) for a particular material, service, or construction item, it shall be used unless the school dis- trict makes a written determination that its use is not

advantageous to the school district and that another speci- fication shall be used.

4.        To the extent practicable, specifications shall emphasize functional or performance criteria. To facilitate the use of such criteria, the school district shall use reasonable efforts to include the principle functional or performance requirements as a part of their purchase requisitions.

5.        All procurement solicitations for volatile organic com- pound containing commodities shall include a request for substitute commodities with lower or no volatile organic content. Substitute products shall not have increased tox- icity compared to the original commodity.

Historical Note

Adopted effective October 22, 1992 (Supp. 92-4). Section repealed; new Section made by final exempt rulemaking at 21 A.A.R. 1525, effective July 1, 2015 (Supp. 15-3).