Section R2-7-F307. Late Offers

A.      If a specific offer due date and time has been identified in the solicitation, the agency chief procurement officer shall reject any offer received after the specified offer due date and time unless:

1.        It was transmitted through an eProcurement system des- ignated in the solicitation, and the offer has a submitted status in the system prior to the offer due date and time; or

2.        There is evidence to establish that the hand-delivered offer was received before contract award at the location designated in the solicitation and would have been received by the offer due date and time but for the failure of state personnel directly serving the purchasing agency.

B.       Upon receiving a late offer, the agency chief procurement offi- cer shall:

1.        If the document is hand delivered, refuse to accept the delivery; or

2.        If the document is not hand delivered, record the time and date of receipt and promptly send written notice of late receipt to the offeror. The agency chief procurement offi- cer may discard the document within 30 days after the date on the notice unless the offeror requests the docu- ment be returned.

C.      The agency chief procurement officer shall document a late offer in the procurement file; with as much information as available.

D.      If the solicitation has a designated, continuous day and time for offer opening and an offer is received after the day and time for offer opening, the agency chief procurement officer shall accept and log in the offer for the next scheduled day and time for offer opening.

Historical Note

New Section made by final rulemaking at 12 A.A.R. 508, effective April 8, 2006 (Supp. 06-1). Amended by final

rulemaking at 18 A.A.R. 3118, effective January 7, 2013

(12-4). Amended by final rulemaking at 20 A.A.R. 3510,

effective February 2, 2015 (Supp. 14-4).