Section R19-3-532. Solicitation – Request for Quotation

A.      A request for quotation shall be issued for purchases estimated to exceed $5,000 but less than that specified in A.R.S. § 41- 2535. The procurement officer shall include the following in the solicitation:

1.        Offer submission requirements, including offer due date and time, where offers will be received, and offer accep- tance period;

2.        Any purchase description, specifications, delivery or per- formance schedule, and inspection and acceptance requirements;

3.        The minimum information that the offer shall contain;

4.        Any evaluation factors;

5.        Whether negotiations may be held;

6.        Any contract options including renewal or extension;

7.        The uniform terms and conditions by text or reference; and

8.        Any other terms, conditions, or instructions specific to the procurement.

B.       The request for quotation shall include a statement that only a small business, as defined in R19-3-501, shall be awarded a contract, unless any of the following apply:

1.        The purchase has been unsuccessfully competed under R19-3-533, including failure to obtain fair and reasonable prices; or

2.        The procurement officer has made a written determina- tion that restricting the procurement to small business is not practical under the circumstances.

Historical Note

Adopted as an emergency effective June 5, 1985, pursu- ant to A.R.S. § 41-1003, valid for only 90 days (Supp. 85- 3). Adopted as a permanent rule effective August 29, 1985 (Supp. 85-4). Former Section R4-37-532 renum- bered to R4-37-529, new Section R4-37-532 renumbered from R4-37-535 and amended effective May 7, 1990 (Supp. 90-2). R19-3-532 recodified from R4-37-532 (Supp. 95-1). Former Section R19-3-532 renumbered to R19-3-536 and amended; new Section adopted effective December 16, 1997 (Supp. 97-4). Section repealed; new Section made by final rulemaking at 12 A.A.R. 4495, effective January 6, 2007 (Supp. 06-4).