Section R9-5-202. Time-frames

A.      The overall time-frame for each type of approval granted by the Department under this Article is listed in Table 2.1. The applicant and the Department may agree in writing to extend the substantive review time-frame and the overall time-frame. An extension of the substantive review time-frame and the overall time-frame may not exceed 25% of the overall time- frame.

B.       The administrative completeness review time-frame for each type of approval granted by the Department under this Article is listed in Table 2.1 and begins on the date that the Depart- ment receives an application packet.

1.        An application packet for a license is not complete until the date, provided to the Department with the application packet or by written notice, that the child care facility is ready for an onsite licensing inspection.

2.        The Department shall send a notice of administrative completeness or deficiencies to the applicant within the administrative completeness review time-frame.

a.        A notice of deficiencies shall list each deficiency and the items needed to complete the application packet.

b.        The administrative completeness review time-frame and the overall time-frame are suspended from the date that the notice of deficiencies is issued until the date that the Department receives all of the missing items from the applicant.

c.        If an applicant for a license or an approval of a change affecting a license fails to submit to the Department all of the items listed in the notice of deficiencies within 180 days after the date that the Department  sent  the  notice  of  deficiencies,  the

Department shall consider the application or request for approval withdrawn.

3.        If the Department issues a license or other approval to the applicant during the administrative completeness review time-frame, the Department shall not issue a separate written notice of administrative completeness.

C.      The substantive review time-frame for each type of approval granted by the Department under this Article is listed in Table

2.1 and begins on the date of the notice of administrative com- pleteness.

1.        As part of the substantive review for a license applica- tion, the Department shall conduct an inspection that may require more than one visit to the facility.

2.        As part of the substantive review for a request for approval of a change affecting a license that requires a change in the use of physical space at the facility, the Department shall conduct an evaluation of the request to determine compliance with applicable rules and statutes that may include an onsite inspection.

3.        The Department shall send a license, a written notice of approval, or denial of a license or other request for approval to an applicant within the substantive review time-frame.

4.        During the substantive review time-frame, the Depart- ment may make one comprehensive written request for additional information, unless the Department and the applicant have agreed in writing to allow the Department to submit supplemental requests for information.

a.        If the Department determines that an applicant or a facility is not in substantial compliance with A.R.S. Title 36, Chapter 7.1, Article 1 and this Chapter, the Department shall send a comprehensive written request for additional information that includes a written statement of deficiencies stating each statute and rule upon which noncompliance is based.

b.        An applicant shall submit to the Department all of the information requested in the comprehensive written request for additional information and docu- mentation of the corrections required in the state- ment of deficiencies, if applicable within 120 days after the date of the comprehensive written request for additional information.

c.        The substantive review time-frame and the overall time-frame are suspended from the date that the Department issues a comprehensive written request for additional information or a supplemental request for information until the date that the Department receives all of the information requested, including documentation of corrections required in a statement of deficiencies, if applicable.

d.        If an applicant fails to submit to the Department all of the information requested in a comprehensive written request for additional information or a sup- plemental request for information, including docu- mentation of corrections required in a statement of deficiencies, if applicable, within the time pre- scribed in subsection (C)(4)(b), the Department shall deny the application.

5.        The Department shall issue a license or other approval if

the Department determines that the applicant and facility are in substantial compliance with A.R.S. Title 36, Chap- ter 7.1, Article 1 and this Chapter, and the applicant sub- mits documentation of corrections that is acceptable to the Department for any deficiencies.

6.        If the Department determines that a license or other approval is to be denied, the Department shall send to the applicant  a  written  notice  of  denial  complying   with

A.R.S. § 36-888 and stating the reasons for denial and all other information required by A.R.S. §§ 36-888 and 41- 1076.

Historical Note

Adopted effective December 12, 1986 (Supp. 86-6). Sec- tion repealed; new Section adopted effective October 17, 1997 (Supp. 97-4). Amended by final rulemaking at 8

A.A.R. 4060, effective November 10, 2002 (Supp. 02-3).