Section R8-2-105. Claimant Procedures and Supporting Documen- tation

A.      Claims for reimbursement require certification by competent authority. Certification must include:

1.        The name of the agency.

2.        The date of the claim and the search and rescue mission identifier.

3.        The name of each payee and the date the claimant paid each.

4.        The item or service for which each payee received pay- ment.

5.        The amount paid each payee.

6.        A statement that the documents supporting the claim are available in the claimant agency for review by the State Auditor General and/or the auditor from the Division of Emergency Management.

7.        The signature of the individual authorized to file claims for the claimant agency.

B.       The amounts claimed for reimbursement from the Governor’s Emergency Fund must be based on eligible expenditures for a search and rescue mission to which a mission identifier has been assigned.

C.      Appropriate documents, as prescribed by the Director, Divi- sion of Emergency Management, supporting each claim must be retained by the claimant pending audit by the State Auditor General and/or the Division of Emergency Management Audi- tor. These documents shall be retained following the reim- bursement of a claim in accordance with retention schedules established by the Arizona State Library, Archives and Public Records pursuant to A.R.S. § 41-151 et seq.

Historical Note

Former Rule Part 7 Attachment F; Amended effective July 18, 1977 (Supp. 77-4). Amended effective June 30, 1986 (Supp. 86-3). Former R8-2-05 amended and renum- bered effective March 7, 1990 (Supp. 90-1). Amended by

final rulemaking at 21 A.A.R. 3021, effective January 11,

2016 (Supp. 15-4).