Section R8-2-104. Reimbursement to a Department or Agency of the State

A.      Expenses incurred, resulting from participation in search and rescue missions, shall be borne initially by the state depart- ment or agency. Reimbursement shall be governed by A.R.S. § 35-192.01(B). Claims should be submitted within 60 calendar days after the close or suspension of a mission. Eligible and ineligible expenses are itemized below:

1.        Eligible:

a.         Salaries or wages of employees directly engaged in search or rescue work.

b.        Salaries or wages of regular employees who are diverted from their normal duties to engage in search or rescue work.

c.         Overtime pay for eligible regular employees.

d.        Communications charges directly related to search or rescue operations.

e.         Travel directly related to search or rescue opera- tions.

f.         Reimbursement of recovery expenses should the subject of an eligible search and rescue mission be found deceased. Reimbursement of recovery expenses for a suspected decedent may be autho- rized with the prior approval of the Director, Divi- sion of Emergency Management.

g.        Cost of materials and supplies procured with public funds or taken from government stocks and con- sumed, lost, damaged or destroyed during an eligible search and rescue mission.

h.        Rental costs of specialized equipment or aircraft, provided that the rates do not exceed the lowest rates available for the same or similar equipment. Sole source providers will be considered. The prior approval of the Director, Division  of Emergency Management is required.

i.         Actual cost of fuel or lubricants paid by a state department or agency for the operation of vehicles, equipment or aircraft.

j.         Repairs to surface/subsurface vehicles and equip- ment damaged during search or rescue mission. Costs are limited to the restoration of the immediate pre-mission condition.

k.        Reimbursements will be made only for equipment specifically required for the conduct of the search and rescue mission.

2.        Ineligible:

a.         Salaries or wages of elected or appointed officials ,

b.        Office supplies and equipment,

c.         Rental of administrative office space,

d.        Costs of items of personal apparel,

e.         Firearms.

B.       The eligibility of other expenses shall be determined by the director, Division of Emergency Management, within the scope of this guidance, on a case-by-case basis.

Historical Note

Former Rule Part 6; Amended subsections (B) and (C) effective June 30, 1986 (Supp. 86-3). Former R8-2-04 amended and renumbered effective March 7, 1990 (Supp.

90-1). Amended by final rulemaking at 21 A.A.R. 3021,

effective January 11, 2016 (Supp. 15-4).