Section R7-2-201. Advisory Committees

A.      The State Board of Education (“Board”) may create an advi- sory committee for the purpose of providing advice and rec- ommendations as assigned by the Board. Any advisory committee or similar body that has been created by either the Board or legislation shall be appointed and conduct its busi- ness in accordance with this rule except as otherwise required by law.

B.       The Board shall determine the structure, membership, and tasks of any advisory committee the Board has created. An advisory committee created by the Board shall exist for the time necessary to accomplish its assigned task or for one year from the date it is created, whichever is less. An advisory com- mittee created by the Board may continue to function beyond a one-year period only with the express approval of the Board.

C.      The Board’s Appointments Subcommittee, whose members are appointed by the President of the Board, shall review nom- inations submitted by the Board members for appointment to an advisory committee and shall provide a recommendation to the Board for consideration. A vacancy on an advisory com- mittee shall be filled in the manner described in this Section.

D.      The Board may in its discretion remove any member from and dissolve any advisory committee that the Board has created.

E.       An advisory committee shall not conduct a meeting of its members without prior acknowledgment from the Administra- tor to the Board that there are sufficient funds to meet all expenses that would be incurred in connection with such meet- ing. An advisory committee member shall not obligate the payment of Board funds.

F.       The meetings of an advisory committee shall be held at the offices of the Department of Education or any other facility for which no charges would be incurred for use of the facility. Meetings of an advisory committee shall be held as needed but shall not exceed four meetings per fiscal year without prior express approval of the Superintendent of Public Instruction.

G.      Activities of an advisory committee are limited to preparation of advice and recommendations to be presented to the Board for issues which relate directly to the task assigned by the Board.

H.      Advisory committees are not authorized the use of Board let- terhead stationery without the express approval of the Presi- dent of the Board and are not authorized the use of Department of Education letterhead stationery without the express approval of the Superintendent of Public Instruction.

I.        An advisory committee shall:

1.        Select from its members a chair and vice chair;

2.        Create procedures for conducting business not inconsis- tent with Robert’s Rules of Order.

3.        Request information, assistance, or  opinions from the Department of Education necessary to accomplish its task. An advisory committee shall convey any such request through the Department liaison designated pursu- ant to this rule.

J.        A quorum of an advisory committee shall be a majority of the voting members of the advisory committee. Voting members shall be only those members specifically appointed by the Board. A quorum of an advisory committee is necessary to conduct its business. An affirmative vote of the majority of voting members present is necessary for an advisory commit- tee to take action.

K.      The Superintendent shall designate an employee of the Depart- ment of Education to serve as a liaison to each advisory com- mittee. The President of the Board may appoint a member of the Board to serve as an additional liaison to each advisory committee as the President deems appropriate.

Historical Note

Amended effective July 1, 1977 (Supp. 77-4). Former Section R7-2-201 repealed, new Section R7-2-201 adopted effective December 4, 1978 (Supp. 78-6).

Amended effective February 25, 1987 (Supp. 87-1). Sec- tion repealed, new Section adopted effective March 18, 1994 (Supp. 94-1).