Section R7-2-1074. Cancellation of Solicitation After Bid or Proposal Opening and Before Award

A.      After opening of bids or proposals but before award, a solicita- tion may be canceled in whole or in part if the school district determines that cancellation is advantageous to the school dis- trict. The reasons for the cancellation shall be made part of the procurement file.

B.       The school district shall notify bidders or offerors of the can- cellation in writing.

C.      The school  district  shall retain bids  or proposals received under the canceled solicitation in the procurement file. If the school district intends to issue another solicitation within six months after cancellation of the procurement, the school dis- trict shall withhold the bids or proposals from public inspec- tion. After award of a contract under the subsequent solicitation, the school district shall make bids or proposals submitted in response to the canceled solicitation available for public inspection except for information determined to be con- fidential pursuant to R7-2-1006.

D.      In the event of cancellation, the school district shall promptly return any bid security provided by a bidder or offeror.

Historical Note

Adopted effective December 17, 1987 (Supp. 87-4). Amended by final exempt rulemaking at 21 A.A.R. 1525, effective July 1, 2015 (Supp. 15-3).