Section R7-2-1028. Late Bids, Late Withdrawals and Late Modifica- tions

A.      A bid, modification or withdrawal is late if it is received at the location designated in the invitation for bids for receipt of bids after the bid due date and time.

B.       A late bid, late modification, or late withdrawal shall be rejected, unless the late bid, late modification, or late with- drawal would have been timely received but for the action or inaction of school district personnel and is received before contract award.

C.      Upon receiving a late bid, late modification, or late with- drawal, the school district shall record the time and date of receipt and promptly send written notice of late receipt to the bidder. The school district may discard the document 30 days after the date on the notice unless the bidder requests the docu- ment be returned.

D.      All documents concerning acceptance of a late bid, late modi- fication, or late withdrawal shall be retained in the procure- ment file.

Historical Note

Adopted effective December 17, 1987 (Supp. 87-4). Amended by final exempt rulemaking at 21 A.A.R. 1525, effective July 1, 2015 (Supp. 15-3).