Section R6-4-324. Reports and recordkeeping; access to informa- tion

A.      The BEP operator shall maintain financial records of all opera- tions in accordance with generally accepted accounting princi- ples. These records shall be available for inspection by the Department and shall be retained by the operator at least five years unless involved in an audit by the Department. In case of an audit the records shall be retained until the audit is closed and any appeals finalized.

B.       Each BEP operator shall submit to the Department a monthly operator’s report by the date posted on the monthly billing statement issued by BEP to each operator. The operator’s report shall be on a form prescribed by the Department, in con- sultation with APOC, and shall include the following informa- tion:

1.        Gross sales which shall include the total of all sales of goods plus vending machine income.

2.        Allowable business expenses.

3.        Net profit.

4.        Amount of monthly assessment.

C.      Monthly assessments which are due and owing to the Depart- ment shall accompany the monthly operator’s report in the form of a personal check if an insufficient funds check has not been submitted in the preceding 12 months, otherwise by certi- fied check or money order.

D.      Each BEP operator shall submit to the Department an annual inventory report which shall be on a form prescribed by the Department.

E.       Each BEP operator shall furnish copies of any records and accounts pertaining to the operation of a business facility requested by the Department.

Historical Note

Adopted effective May 7, 1990 (Supp. 90-2).