Section R6-13-109. Case Record

A.      The case record shall contain all data collected or used by the Department in evaluating and determining eligibility and ben- efit amount.

B.       The Department shall maintain a case record for every TC applicant or recipient. The case record shall include all docu- ments maintained or stored in any format.

C.      Except as otherwise provided in subsections (D) and (E), the Department shall retain the case record for a period of three years after the last date the Department denied TC assistance to an applicant or terminated TC assistance to a recipient.

D.      The Department shall retain a case record that contains an unpaid overpayment until:

1.        The overpayment is paid back in full, or

2.        The Department no longer requires the assistance unit to repay the overpayment.

E.       The Department shall retain a case record that includes a dis- qualification imposed under A.R.S. § 13-3418, an Intentional Program Violation (IPV), or any other disqualification or sanc- tion that prohibits the receipt of assistance.

Historical Note

New Section made by final rulemaking at 18 A.A.R.

1175, effective June 30, 2012 (Supp. 12-2).