Section R4-43-205. Procedures for Processing License Applications

A.      Initial application for a license or permit.

1.        Within 60 calendar days after receipt of an initial applica- tion for a license or permit, the Board shall perform an administrative completeness review and notify the appli- cant in writing that the application is either complete or incomplete. If the application is incomplete, the notice shall specify what documentation or information is miss- ing.

2.        If the Board has notified an applicant that an application is incomplete within the 60-day administrative complete- ness review timeframe, the timeframe is suspended from the date of the notice.

3.        An applicant with an incomplete application shall submit all missing documentation and information within 60 days from the date of the notice. If the applicant fails to do so for an initial license or permit, the Board may close the applicant’s file. An applicant whose file has been closed and who later wishes to become licensed, shall apply anew.

4.        Except for a limited permit application, an application is not complete until the applicant has fully complied with the application requirements of A.R.S Title 32, Chapter 34 and this Article. A limited permit application is com- plete when the Board receives all of the information required in R4-43-201(D) except for the exam score in R4-43-201(C)(2)(a).

5.        If an applicant for an initial license or permit cannot sub- mit all missing documentation or information within 60 days from the date of the notice, the applicant may request an extension by submitting a written request to the Board post marked or delivered not later than 60 days from the date of the notice. The written request for an extension shall explain the reasons for the applicant’s inability to meet the 60-day deadline.

6.        Under A.R.S. § 32-3403(A), the Executive Director’s duties shall include review of requests for an extension. The Executive Director shall grant an extension request, if the extension will enable the applicant to submit the

missing documentation or information, but shall not grant an extension of more than 60 days. The Executive Direc- tor shall notify the applicant in writing of the decision to grant or deny the request for an extension.

7.        If the applicant fails to submit all missing documentation and information within the extension period, the Board may close the applicant’s file. An applicant whose file has been closed and who later wishes to become licensed, shall apply anew.

8.        After receipt of all missing documentation or information within the administrative completeness timeframe speci- fied in this Section, the Board shall notify the applicant in writing that the application is complete.

9.        The Board shall perform the substantive review and issue or deny the license or permit no later than 60 days after receipt of a complete application. For this subsection, the date of receipt is the date of the notice advising the appli- cant that the application is complete.

B.       Renewal license application, request to transfer into inactive status, or application to return to active status.

1.        Within 60 calendar days after receipt of an application described in subsection (B)(2), the Board shall perform an administrative completeness review and notify the applicant in writing that the application is complete or incomplete.

2.        The following applications are governed by this subsec- tion:

a.        A renewal license application;

b.        A request to transfer into inactive status by a lic- ensee with an unexpired license; and

c.        A renewal application to return to active status.

3.        If the Board has notified an applicant that an application is incomplete within the 60-day administrative complete- ness review timeframe, the timeframe is suspended from the date of the notice.

4.        An application is not complete until the applicant has fully complied with all of the application requirements of

A.R.S. Title 32, Chapter 34 and this Article.

5.        After receipt of all missing documentation and informa- tion within the administrative completeness timeframe specified in this Section, the Board shall notify the appli- cant that the application is complete.

6.        The substantive review timeframe runs from the date of the Board’s notice advising the applicant that the applica- tion is complete until the Board grants or denies the renewal or transfer. The substantive review timeframe is 60 days.

7.        A timely submittal renewal application causes the license to remain in effect until further notice by the Board.

8.        If a licensee fails to submit a renewal application before the expiration date, the applicant may seek reinstatement under R4-43-202(C) if applicable or reapply under R4- 43-201.

C.      For the purposes of A.R.S. § 41-1073, the Board establishes the following timeframes for any license or permit it issues:

1.        Administrative completeness review timeframe: 60 days.

2.        Substantive review timeframe: 60 days.

3.        Overall timeframe: 120 days.

Historical Note

R4-43-204 adopted by emergency effective December 12, 1991, pursuant to A.R.S. § 41-1026, valid for only 90 days (Supp. 91-4). Emergency rule adopted again effec- tive March 11, 1992, pursuant to A.R.S. § 41-1026, valid for only 90 days (Supp. 92-1). Emergency rule adopted again effective June 5, 1992, pursuant to A.R.S. § 41- 1026, valid for only 90 days (Supp. 92-2). Emergency

expired. Emergency rule adopted again effective Septem- ber 8, 1992, pursuant to A.R.S. § 41-1026, valid for only 90 days (Supp. 92-2). Former R4-43-204 now adopted as R4-43-205 effective October 14, 1992 (Supp. 92-4).

Amended effective September 15, 1994 (Supp. 94-3). Former Section R4-43-205 renumbered to R4-43-204; new Section R4-43-205 renumbered from R4-43-206 and amended by final rulemaking at 5 A.A.R. 1427, effective April 22, 1999 (Supp. 99-2).