Section R4-19-804. Initial Approval and Re-approval Training Pro- grams

A.      An applicant for initial training program approval shall submit an application packet to the Board at least 90 days before the expected starting date of the program. An applicant shall sub- mit application documents that are unbound, typed or word processed, single-sided, and on white, letter-size paper plus one electronic copy of the entire packet. The Board does not accept notebooks, spiral bound documents, manuals or books.

B.       The Board may impose disciplinary action including denial on any training program that has advertised, conducted classes, recruited or collected money from potential students before receiving  Board  approval  or  after  expiration   of  approval

except for completing instruction to students who enrolled before the expiration date.

C.      A program applying for initial approval shall include all of the following in their application packet:

1.        Name, address, web address, telephone number, e-mail address and fax number of the program;

2.        Identity of all program owners or sponsoring institutions;

3.        Name, license number, telephone number, e-mail address and qualifications of the program coordinator as required in R4-19-802;

4.        Name, license number, telephone number, e-mail address and qualifications of each program instructor including clinical instructors as required in either R4-19-802 for CNA programs or R4-19-803 for CMA programs;

5.        Name, telephone number, e-mail address and qualifica- tions any person with administrative oversight of the training program, such as an owner, supervisor or direc- tor;

6.        Accreditation status of the training program, if any, including the name of the accrediting body and date of last review;

7.        Name, address, telephone number and contact person, for all health care institutions which will be clinical sites for the program;

8.        Medicare certification status of all clinical sites, if any;

9.        Evidence of program compliance with this Article includ- ing all of the following:

a.         Program description that includes the length of the program, number of hours of clinical, laboratory and classroom instruction, and program goals consistent with federal, state, and if applicable, private postsec- ondary requirements;

b.        A list and description of classroom facilities, equip- ment, and instructional tools the program will pro- vide;

c.         Written curriculum and course schedule according to the provisions of this Article;

d.        A copy of the documentation that the program will use to verify student attendance, instructor presence and skills;

e.         Copy of signed, current clinical contracts;

f.         The title, author, name, year of publication, and pub- lisher of all textbooks the program will require stu- dents to use;

g.        A copy of course policies and any other materials that demonstrate compliance with this Article and the statutory requirements in Title 32, Chapter 15;

h.        A plan to evaluate the program that meets require- ments in R4-19-801(A)(10);

i.         An implementation plan including start date and a description of how the program will provide over- sight to ensure all requirements of this Article are met;

j.         A self-assessment checklist of the application con- tents and their location in the application, on a form provided by the Board; and

k.        Other requirements as requested consistent with R4- 19-802 for nursing assistant programs and R4-19- 803 for medication assistant programs.

D.      Re-approval of Training Programs

1.        A training program applying for re-approval shall submit a paper and electronic application and accompanying materials to the Board before expiration of the current approval. The applicant program shall ensure that all doc- uments submitted are unbound, typed or word processed, single-sided, and on white, letter-size paper. The Board

does not accept notebooks, spiral bound documents, man- uals or books. A program or site of a consolidated pro- gram that did not hold any classes in the previous approval period is not eligible for renewal of approval.

2.        The program shall include the following with the renewal application:

a.         A program description and course goals;

b.        Name, license number, and qualifications of current program personnel

c.         A copy of the current curriculum which meets the applicable requirements in either R4-19-802 or R4- 19-803;

d.        The dates of each program offering, number of stu- dents who  have completed the  program, and the results of the state-approved written and manual skills tests, including first-time pass rates since the last program review;

e.         A copy of current program policies, consistent with R4-19-801;

f.         Any change in resources, contracts, or clinical facili- ties since the previous approval or changes that were not previously reported to the Board;

g.        The program evaluation plan with findings regard- ing required evaluation elements under R4-19- 801(A)(10);

h.        The title, author, year of publication, and publisher of the textbook used by the program;

i.         Copies of the redacted records of one program grad- uate;

j.         The total number of enrolled students and graduates for each year since the last approval;

k.        The total number of persons taking the state- approved exam in the past two years; if the number is less than 10, a comprehensive plan to increase program enrollment;

l.         A self-assessment checklist of the application con- tents and their location in the application, on a form provided by the Board; and

m.       Other requirements as requested consistent with R4- 19-802 for nursing assistant programs and R4-19- 803 for medication assistant programs.

E.       Upon determination of administrative completeness of either an initial or renewal application, the Board, through its autho- rized representative, shall schedule and conduct a site visit of a CNA program, unless one year only approval is granted on an initial application. The Board may conduct a site visit of a CMA program. Site visits are for the purpose of verifying compliance with this Article. Site visits may be conducted in person or through the use of distance technology.

F.       Following an evaluation of the program application and a site visit, if applicable, the Board may approve or renew the approval of the program for two years for a nursing assistant program and up to four years for a medication assistant pro- gram, if the program renewal application and site visit find- ings, as applicable, meet the requirements of this Article, and

A.R.S. Title 32, Chapter 15 and renewal is in the best interest of the public. If the program does not meet these requirements, the Board may issue a notice of deficiency under R4-19-805 or take disciplinary action.

G.      A program may request an administrative hearing by filing a written request with the Board within 30 days of service of the Board's order denying the application for program approval or renewal of approval. Hearings shall be conducted in accor- dance with A.R.S. Title 41, Chapter 6, Article 10 and 4 A.A.C. 19, Article 6.

H.      The owner, operator, administrator or coordinator of a pro- gram that is denied approval or renewal of approval shall not be eligible to conduct, own or operate a new or existing pro- gram for a period of two years from the date of denial.

Historical Note

New Section adopted by final rulemaking at 6 A.A.R. 757, effective February 4, 2000 (Supp. 00-1). Amended by final rulemaking at 11 A.A.R. 4254, effective Decem- ber 5, 2005 (Supp. 05-4). Section repealed; new Section made by final rulemaking at 20 A.A.R. 1859, effective September 8, 2014 (Supp. 14-3).