Section R4-16-304. Recordkeeping and Reporting Shortages

A.      A physician who dispenses a controlled substance or prescrip- tion-only drug shall ensure that an original prescription dis- pensed from  the physician’s  office is  dated, consecutively numbered in the order in which it is originally dispensed, and filed separately from patient medical records. A physician shall ensure that an original prescription be maintained in three separate files, as follows:

1.        Schedule II controlled substances;

2.        Schedule III, IV, and V controlled substances; and

3.        Prescription-only drugs.

B.       A physician shall ensure that purchase orders and invoices are maintained for all controlled substances and prescription-only drugs dispensed for profit and not for profit for three years from the date of the purchase order or invoice. Purchase orders and invoices shall be maintained in three separate files as fol- lows:

1.        Schedule II controlled substances only;

2.        Schedule III, IV, and V controlled substances and nalbu- phine; and

3.        All other prescription-only drugs.

C.      A physician who discovers a theft or loss of a controlled sub- stance or a dangerous drug, as defined in A.R.S. § 13-3401, from the physician’s office shall:

1.        Immediately notify the local law enforcement agency,

2.        Provide that agency with a written report, and

3.        Send a copy to the Drug Enforcement Administration and the Board within seven days of the discovery.

D.      For purposes of this Section, controlled substances are identi- fied, defined, or listed in A.R.S. Title 36, Chapter 27.

Historical Note

New Section recodified from R4-16-204 at 11 A.A.R.

1283, effective March 25, 2005 (Supp. 05-1).