Section R20-5-223. Time-frames for Processing Initial and Renewal Applications for Authorization to Self-insure

A.      Administrative completeness review.

1.        Initial application.

a.        The Administration Division shall review an initial application for authority to self-insure within 20 days of receipt of the application to determine whether the application contains the information required by A.R.S. § 23-961 and this Article.

b.        The Administration Division shall inform an appli- cant by written notice whether the application is complete within the time-frame provided in this sub- section. If the application is incomplete, the Admin- istration Division shall include in its written notice to the applicant a complete list of the missing infor- mation.

c.        The Administration Division shall deem the applica- tion withdrawn if an applicant fails to file a complete application within 45 days of being notified by the Administration Division that the application is incomplete, unless the applicant obtains an exten- sion to provide the missing information under sub- section (D).

2.        Renewal application.

a.        The Administration Division shall review a renewal application for authority to self-insure within 20 days of receipt of the application to determine whether the application contains the information required by A.R.S. § 23-961 and this Article.

b.        The Administration Division shall inform a self- insurer by written notice whether the application is

complete within the time-frame provided in subsec- tion (A)(2)(a). If the application is incomplete, the Administration Division shall include in its written notice to the self-insurer a complete list of the miss- ing information.

c.        The Administration Division shall deem the applica- tion withdrawn if a self-insurer fails to file a com- plete application within 45 days of being notified by the Administration Division that the application is incomplete, unless the self-insurer obtains an exten- sion to provide the missing information under sub- section (D).

B.       Substantive review.

1.        Initial application. Within 70 days after the Administra- tion Division determines an initial application complete, the Commission shall determine whether an initial appli- cation for authority to self-insure meets the substantive criteria of A.R.S. § 23-961 and this Article and shall issue an order granting or denying authority to self-insure.

2.        Renewal application. Within 40 days after the Adminis- tration Division determines a renewal application com- plete, the Commission shall determine whether a renewal application for authority to self-insure meets the substan- tive criteria of A.R.S. § 23-961 and this Article and shall issue an order granting or denying authority to self- insure.

C.      Overall review.

1.        Initial application. The overall review period shall be 90 days, unless extended under A.R.S. § 41-1072 et seq.

2.        Renewal application. The overall review period shall be 60 days, unless extended under A.R.S. § 41-1072 et seq.

D.      If an applicant or self-insurer cannot timely submit to the Administration Division information to complete an initial or renewal application, the applicant or self-insurer may obtain an extension to submit the missing information by filing a written request with the Administration Division no later than 40 days after receipt of the notice from the Administration Division that the initial or renewal application is incomplete. The written request for an extension shall state the reasons the applicant or self-insurer is unable to meet the 45-day deadline. If an extension will enable the applicant or self-insurer to assemble and submit the missing information, the Administra- tion Division shall grant an extension of not more than 30 days and provide written notice of the extension to the applicant or self-insurer.

Historical Note

Former Rule XXIII. Section repealed effective July 6, 1993 (Supp. 93-3). R20-5-223 recodified from R4-13- 223 (Supp. 95-1). New Section adopted October 9, 1998

(Supp. 98-4).