Section R2-7-G303. Unsolicited Proposals

A.      An unsolicited proposal shall be a proposal that is submitted at the initiative of the offeror, and not in response to a solicita- tion.

B.       An unsolicited proposal shall be submitted in writing and in sufficient detail for the agency chief procurement officer to understand the proposal.

C.      An unsolicited proposal shall not be an advance offer to a known state requirement.

D.      An agency chief procurement officer shall submit a written request to the state procurement administrator to award a con- tract resulting from an unsolicited proposal. The written request shall contain the following:

1.        Name of the agency or agencies;

2.        Name of the contractor;

3.        Description of the project, including unique and innova- tive features of the project;

4.        Statement and explanation that project is in best interest of the state;

5.        Duration of the project; and

6.        Proposed contract terms and conditions.

E.       The agency chief procurement officer shall obtain approval from the state procurement administrator before proceeding with an unsolicited proposal. The state procurement adminis- trator shall:

1.        Issue written approval, with any conditions or restric- tions;

2.        Request additional information from the agency chief procurement officer; or

3.        Deny the request.

Historical Note

New Section made by final rulemaking at 12 A.A.R. 508, effective April 8, 2006 (Supp. 06-1).