Section R2-7-1003. Purchasing from a Cooperative Contract

A.      The agency chief procurement officer shall not procure materi- als, services, professional services, construction or construc- tion services from any cooperative contracts available under an existing Arizona state contract, unless authorized by the state procurement administrator.

B.       If it is in the best interest of the state and at the discretion of the agency chief procurement officer, a cooperative contract may be used if the following criteria, at a minimum, are met:

1.  The cooperative contract was awarded through the competi- tive process and documentation is available to substanti- ate the award, including:

a.         Bidder’s list,

b.        Solicitation included evaluation factors,

c.         Multiple offers received,

d.        Bid tabulation and evaluation offers, and

e.         Basis  for  cooperative  contract  award  with  estab- lished evaluation factors.

2.        Cost analysis to determine price is fair and reasonable as prescribed by R2-7-702;

3.        Review of cooperative contract terms and conditions; and

4.        Vendor’s willingness to extend cooperative contract to the state.

C.      Purchases under a cooperative contract as permitted by this subsection shall not, in the aggregate, exceed 25% of the initial value, or estimated value for term contracts, of the cooperative contract or $500,000, whichever is lesser, unless the state pro- curement administrator determines in writing that the purchase is in the best interest to the state and the price is determined fair and reasonable pursuant to R2-7-702.

Historical Note

Adopted as an emergency effective January 1, 1985, pur- suant to A.R.S. § 41-1003, valid for only 90 days (Supp. 84-6). Emergency expired. Permanent rule adopted effec- tive April 3, 1985 (Supp. 85-2). Amended effective April

2, 1993 (Supp. 93-2). Section repealed; new Section made by final rulemaking at 12 A.A.R. 508, effective April 8, 2006 (Supp. 06-1). Section R2-7-1003 renum- bered to R2-7-1004; new Section R2-7-1003 made by final rulemaking at 20 A.A.R. 3510, effective February 2,

2015 (Supp. 14-4).