Section R2-18-101. Definitions

Unless the context requires otherwise, the following definitions apply:

1.        “Appeal” means a written request filed with the Informa- tion Technology Authorization Committee (ITAC) by a budget unit challenging a decision by the Government Information Technology Agency (GITA) to reject the budget unit’s proposed IT Plan or project.

2.        “CEO” means chief executive officer.

3.        “Critical  information   technology  project,”  as   used  in

A.R.S. Title 41, Chapter 32, means an IT project having development costs greater than $1 million that GITA or ITAC determines warrants monitoring because it:

a.         Is complex,

b.        Involves   advanced   technology   not   previously deployed in any budget unit, or

c.         Requires technical expertise that is not available in the budget unit.

4.        “Development costs” means the sum of IT project start- up costs, as defined in the PIJ instructions.

5.        “Disapprove” means reject.

6.        “GITA” means Government Information Technology Agency, which is established under A.R.S. § 41-3501, et seq.

7.        “Incomplete IT Plan or PIJ” means an IT Plan or PIJ that is missing information, sections, or approvals, as deter- mined by GITA.

8.        “Information technology plan” (“IT Plan”), as used in

A.R.S. Title 41, Chapter 32, means a documented strat- egy for IT resources and practices to support business direction over a specific period of time.

9.        “Information technology project,” as used in A.R.S. Title 41, Chapter 32, means a series of activities, events, and investments to develop and implement a new or enhanced IT system over a prescribed period of time.

10.     “IT” means information technology.

11.     “ITAC” means Information Technology Authorization Committee, which is established under A.R.S. § 41-3521.

12.     “Major  information   technology  project,”  as  used  in

A.R.S. Title 41, Chapter 32, means an IT project that has development costs greater than $1 million and:

a.         Is necessary to the state or budget unit mission;

b.        Is necessary to protect health, welfare, or safety of the public;

c.         Is necessary for homeland security;

d.        Is legally mandated;

e.         Is necessary to improve government efficiency and effectiveness;

f.         Involves a political subdivision; or

g.        Involves multiple budget units.

13.     “PIJ” means project investment justification document.

14.     “Priority category,” as used in A.R.S. Title 41, Chapter 32, means a grouping of approved  GITA projects by GITA-defined criteria.

15.     “Project investment justification template” means a stan- dard set of forms and reporting formats to be prepared by a budget unit and submitted to GITA to describe an IT project and to identify resources, technologies, values, costs, goals,  risks, quality  assurance issues associated with the project, and to establish a specific time period for development and implementation of the project.

16.     “Project status report” means a standard project status summary that is used by a budget unit to report progress on IT projects.

17.     “Quality assurance plan,” as used in A.R.S. Title 41, Chapter 32, means a budget unit’s process of evaluating overall program or project activities and tasks on a regu- lar basis to provide the confidence that the IT program or project will produce the desired outcomes.

18.     “Standards” as used in A.R.S. Title 41, Chapter 32 means requirements relating to technical coordination and secu- rity components of information technology adopted by GITA for the purpose of developing and maintaining statewide coordinated use of, and access to, information technology resources.

19.     “Temporarily suspend the expenditure of monies,” as used in A.R.S. Title 41, Chapter 32, means an order from GITA to a budget unit to immediately cease all expendi- tures of monies for a specific IT project if GITA deter- mines that the IT project is at risk of failing to achieve the intended results, or does not comply with A.R.S. Title 41, Chapter 32 requirements.

20.     “Total project costs,” as used in A.R.S. Title 41, Chapter 32, means the costs associated with a series of activities, events, and investments to develop and implement a new or enhanced IT system.

Historical Note

Adopted effective July 9, 1998 (Supp. 98-2). Amended by final rulemaking at 10 A.A.R. 4449, effective Decem- ber 4, 2004 (04-4).

December 31, 2004                                                                            Page 1                                                                                         Supp. 04-4

Title 2, Ch. 18                                                                Arizona Administrative Code