Section R19-3-521. Bid Evaluation

A.      The procurement officer shall evaluate offers to determine which offer provides the lowest cost to the Lottery in accor- dance with any objectively measurable factors set forth in the solicitation. Examples of such factors include, but are not lim- ited to, transportation cost, energy cost, ownership cost, and any other identifiable cost or life cycle cost formula. The fac- tors need not be precise predictors of actual future costs, but to the extent possible the factors shall be reasonable estimates based upon information the procurement officer has available concerning future use.

B.       The procurement officer shall consider life cycle costs and application benefits when evaluating offers for the procure- ment of material or services, information systems, and tele- communication systems.

C.      The procurement officer shall conduct an evaluation to deter- mine whether an offeror is responsive, based upon the require- ments set forth in the solicitation. The procurement officer shall reject as nonresponsive any offer that does not meet the solicitation requirements.

D.      If there are two or more low, responsive offers from responsi- ble offerors that are identical in price, the procurement officer shall make the award by drawing lots. If time permits, the pro- curement officer shall provide the offerors involved an oppor- tunity to attend the drawing. The procurement officer shall ensure that the drawing is witnessed by at least one person other than the procurement officer.

Historical Note

Adopted as an emergency effective June 5, 1985, pursu- ant to A.R.S. § 41-1003, valid for only 90 days (Supp. 85- 3). Adopted as a permanent rule effective August 29, 1985 (Supp. 85-4). Former Section R4-37-521 renum- bered to R4-37-518, new Section R4-37-521 renumbered from R4-37-524 and amended effective May 7, 1990 (Supp. 90-2). R19-3-521 recodified from R4-37-521 (Supp. 95-1). Former Section R19-3-521 renumbered to R19-3-523 and amended; new Section R19-3-521 renum- bered from R19-3-519 and amended effective December 16, 1997 (Supp. 97-4). Section repealed; new Section

made by final rulemaking at 12 A.A.R. 4495, effective January 6, 2007 (Supp. 06-4). Amended by final

rulemaking at 19 A.A.R. 1641, effective August 4, 2013

(Supp. 13-2).