Section R19-3-515. Late Offers, Modifications, Withdrawals

A.      If an offer, modification, or withdrawal is received after the due date and time, at the location designated in the solicitation, the procurement officer shall determine the offer, modifica- tion, or withdrawal as late.

B.       The procurement officer shall reject a late offer, modification, or withdrawal unless:

1.        The document is received before the contract award at the location designated in the solicitation; and

2.        The document would have been received by the offer due date and time, but for the action or inaction of Lottery personnel.

C.      Upon receiving a late offer, modification, or withdrawal, the procurement officer shall:

1.        If the document is hand delivered, refuse to accept deliv- ery; or

2.        If the document is not hand delivered, record the time and date of receipt and promptly send written notice of late receipt to the offeror. The procurement officer may dis- card the document within 30 days after the date on the notice unless the offeror requests the document be returned.

D.      The procurement officer shall document a refusal under sub- section (C)(1) and place the document or a copy of the notice required in subsection (C)(2) in the procurement file.

Historical Note

Adopted as an emergency effective June 5, 1985, pursu- ant to A.R.S. § 41-1003, valid for only 90 days (Supp. 85- 3). Adopted as a permanent rule effective August 29, 1985 (Supp. 85-4). Former Section R4-37-515 renum- bered to R4-37-512, new Section R4-37-515 renumbered from R4-37-518 and amended effective May 7, 1990 (Supp. 90-2). R19-3-515 recodified from R4-37-515 (Supp. 95-1). Amended effective December 16, 1997 (Supp. 97-4). Former Section R19-3-515 renumbered to R19-3-517 and amended; new Section R19-3-515 renum- bered from R19-3-513 and amended effective December 16, 1997 (Supp. 97-4). Section repealed; new Section made by final rulemaking at 12 A.A.R. 4495, effective January 6, 2007 (Supp. 06-4).