Section R13-5-103. Personnel Administration

A.      Separation of powers. The agency head shall staff and main- tain a human resources function responsible for personnel administration consistent with these rules and under the juris- diction of the Council as provided for in statute and this Chap- ter. The business manager shall provide oversight to Human Resources in administering this Chapter.

B.       Personnel records. Human Resources shall maintain employ- ment records on each agency employee, including the employee’s:

1.        Employment application;

2.        Examination scores;

3.        Signed oath of office;

4.        Date of initial appointment;

5.        Other appointment orders;

6.        Performance reports;

7.        Transfers;

8.        Commendations;

9.        Leaves-of-absence without pay;

10.     Disciplinary actions;

11.     Separation from the agency;

12.     Reinstatement to the agency, and

13.     Any other appropriate employment records.

C.      Confidentiality. Human Resources shall preserve the confiden- tiality of personnel records. Persons authorized to access per- sonnel records are:

1.        The employee;

2.        A person authorized by the employee;

3.        A person with an official court order;

4.        A person authorized by the agency head;

5.        A person authorized by the chair of the Council; and

6.        A law enforcement agency with authorized access to such records under A.R.S. § 41-1828.01.

Historical Note

New Section adopted by final rulemaking at 6 A.A.R.

2090, effective May 10, 2000 (Supp. 00-2).