Section R13-1-102. Submission and Retention of Criminal Justice Information

A.       The chief officer of a criminal justice agency in this state shall ensure that CHRI is submitted to the Department’s Central State Repository as follows.

1.        A law enforcement agency shall submit arrest finger- prints to the Department through the AZAFIS or through the mail.

2.        A law enforcement agency shall submit any corrections to previously submitted arrest fingerprints to the Depart- ment by fax or mail on the “Correction of Arrest Informa- tion” form available from the Department. The Department’s Central State Repository shall correct the record as requested. Corrections to or deletion of arrest records may only be requested by the arresting or book- ing agency. The Correction of Information form includes:

a.         Name of the person authorizing the correction or deletion;

b.        Agency name, ORI, and telephone and fax numbers;

c.         PCN;

d.        SID;

e.         Subject of record’s name and date of birth;

f.         Arresting agency case number;

g.        Date of arrest; and

h.        Correction or deletion needed.

3.        Law enforcement agencies, prosecutors’ offices, and courts shall submit dispositions related to an arrest finger- print to the Department’s Central State Repository within 40 days from the disposition date.

4.        A court shall submit court orders that affect criminal his- tory records to the Department’s Central State Repository. The Department shall update the criminal history record based on the information received in the court order.

5.        A county medical examiner shall provide to the Depart- ment’s Central State Repository a full set of 10 inked and rolled fingerprints of a deceased person whose death is required to be investigated by the county medical exam- iner’s office. The Department shall search the fingerprints to determine whether any criminal record is maintained and, if so, update the record to indicate notification of the

death. The county medical examiner shall ensure that the complete fingerprint record submitted to the Department includes:

a.         Deceased person’s full name,

b.        Date of birth, and

c.         Personal identifiers.

B.       The Department’s Central State Repository shall retain a crim- inal history record until the subject of record reaches age 99 or one year after the Department receives notice of the subject of record’s death.

Historical Note

Former rule 1. Section expired under A.R.S. § 41- 1056(E) at 9 A.A.R. 5477, effective October 31, 2003 (Supp. 03-4). Formerly Section R13-1-02; renumbered under A.R.S. § 41-1011(C) to comply with the numbering system prescribed by the Office of the Secretary of State (Supp. 03-4). New Section made by final rulemaking at 11 A.A.R. 1550, effective June 4, 2005 (Supp. 05-2).

Amended by final rulemaking at 15 A.A.R. 273, effective March 7, 2009 (Supp. 09-1).